Frequently Asked Questions
What can I expect at a Down to Earth event?
Arriving guests are welcomed to the location and shown to the greeting area where guests mingle and enjoy a welcome drink. After all guests have arrived, there may be an introductory talk and at times, we may arrange a guided tour of the farm or place of interest. Guests are then seated at our communal feast table for a meal created by our team in our beautiful mobile kitchen. From time to time, we may even invite other producers who supplied ingredients for the menu to chat about their produce. The meal is served family style on platters to be shared amongst the guests to encourage interaction and conversation.
How do I get invited to the event?
In order to receive an invitation to our feasts, you must be a subscriber on our database. All subscribers will be the first to receive the invitation to the event by way of email. Once all subscribers have been sent the invitation, we then post invitations on social media platforms.
How do I make a reservation?
Click here to go to our online booking system. Payments are done through EFTs and once booked you have 12 hours to send us proof of payment which will then confirm your booking. Due to demand, should payment not be received after the time period has elapsed, the reservation will be cancelled and the tickets made available to the public again.
What is the price per person and what is included in that price?
Feast tickets for 2017 will be R720.00 including VAT which includes a four course meal, a selection of white and red wine, craft beer, fruit juice and water. Ticket pricing and inclusions are subject to change but any changes will be clearly stated on invitation and ticket confirmations.
Can I purchase other alcoholic beverages?
We are in the process of arranging the relevant liquor licenses and will make the purchasing of other alcoholic beverages available to guests in the future. You will be notified of this on the invitation and ticket confirmations. Until such time, guests are welcome to bring their own alcoholic beverages but to bear in mind, due to logistical reasons, we may not be able to always provide suitable glassware for same – so bring those along if you need something particular.
How many people can attend the an event?
Down to Earth currently offers feasts that seat up to 132 people and will be looking at gearing up toward larger groups in the future.
Do you take reservations for larger parties?
We do not reserve seats for any confirmed guests. Larger groups are encouraged to come a little earlier than the official starting time so as to get their seats grouped together.
Can you accommodate persons with dietary restrictions such as vegetarians, vegans or people with food allergies?
Most meals will be served family-style and everyone dines at the same table. While accommodating vegetarians will sometimes be a possibility, this is not an appropriate event for vegans or persons with other dietary restrictions such as food allergies. Some events will be hosted on meat producer’s farms and in these cases it will be very difficult to accommodate vegetarian guests. When receiving the invitation and/or making the booking please be sure to enquire about any concerns you may have as it is very difficult to accommodate you on the day due to logistical reasons.
When will I receive directions to the farm and other important information about the event?
We will send out invitations to all our registered members as soon as a venue and a date has been confirmed. The invitation will link you to our online booking system. All confirmed guests will receive the necessary details at within the week prior to feast. This will include some interesting information about the farm and any other producers involved, directions to the farm as well as some helpful hints on farm attire. Down to Earth truly embraces the farm to table concept therefore we will not be able to make the menu public beforehand. The menu will be completely dependent on the available fresh produce within the week of the event.
Does Down to Earth host private events?
Yes, we are definitely open to catering for private events and will provide a separate section on our website in the near future that will allow you to make these bookings with special assistance from our side.
Do you accommodate children at the events?
With tours, speakers, and alcohol, this is an event geared to adults and regret that children are not permitted. Our venues are often out in nature, near large bodies of water and may pose a risk for children.
What if I have tickets but I can’t attend the event?
Due to the nature of our events no refunds will be given for cancellations, however reservations are transferable. If you cannot attend the dinner and you wish to transfer your tickets please contact us with new guest information prior to the event. You may advertise your tickets on our Facebook page if you so wish. Please note, we do not get involved in resale of tickets.
What is the duration of a feast?
Guests are invited to arrive at 12.00pm on the day and we aim to have all seated by 1.00pm. Timing is also dependent on the seasons. Most of the roads to the farms and locations could be gravel or a little more tricky to travel, so we do not wish to keep our guests after sunset. The length of each event is four to five hours.
What if it rains?
Predicting rain and weather conditions appears to be a tricky science. In the event of rain, we will arrange for tenting, greenhouse, barn or other indoor location for the table. Whilst we try our best to locate this on or very near the original venue, this may not always be possible. We may have to relocate the feast to a venue where covered settings are available. We monitor the weather in the week of the feast and will make a decision on the evening before if we really believe the likelihood of being rained out is great. Should we need to relocate or postpone, you will be notified the evening before or else on the morning of the feast. Please keep an eye on your email and mobile phone.
Any specific dress code?
Feasts are held in unconventional and mostly natural spaces like farms, riversides, hillsides, etc., and hence the terrain will be uneven, dusty, and possibly muddy so please wear suitable shoes. You may need to hop over a stream, cross a rustic bridge or walk a little distance so keep this in mind. We suggest that you dress casually, but most importantly we urge you to dress comfortably. Feasts will be held during all seasons so wear or bring appropriate clothing layers to keep you comfortable. Always bring sunscreen, sunglasses and hats as we cannot always guarantee shading the entire event as we rely on trees. During colder seasons do bring along sweaters, jackets and a blanket if you are sensitive to the wind and the cold. Also, given the season, time of day and our various locations, it can’t hurt to pack some insect repellent – just in case.
I have a great idea for an event location. How can I let you know?
Please email firstname.lastname@example.org …we would love any suggestions for new locations. Thank you for reaching out!